Board of Directors Meeting Minutes June 16, 2016
I. CALL TO ORDER –
6:07PM
_x_ Brielle called meeting to order
_x_ Kelly Seconded
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Name
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Attendance
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Position on Board
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Contact Info
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Brielle Hoskins
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X
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Board
President
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Dede Baur
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X
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Board Vice
President
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Haynes Brigman
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Board
Treasurer
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Kelly Lamb
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Member at Large
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Julie VanDyke Harless
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X
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Board
Secretary
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Brian Carlson
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X
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VP of
Cusick
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Chairs
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John Harless
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x
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Landscape
Committee Chair /ACC
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Safety
Committee Chair
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Yard of
the Month
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Brielle Hoskins
Toni Graham
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X
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Social
Committee Co Chairs
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ACC
Committee Chair
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Julie VanDyke Harless
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Decorations
Chair
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Kelly Lamb
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Pool
Committee Chair
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II. Quorum has been met
III. Minutes for approval May 24, 2016 all in favor for Financials
- all in favor - Motion Carried.
IV. New landscaper – calling
PIE for a quote on weeds. We have complained throughout the season to manager
of crew. Brian and I will be contacting
Liberty to talk about our account. We are moving towards maybe just having them
maintain. And PIE just do the
treatments. Want to compare the numbers
for next years contract. PIE has done a great job for the residents weeds we
are hoping they can do the same level for the HOA areas.
V. Pool – pool
mats waiting on the numbers. Residents are reporting that the staff is not
checking the passes. We want the staff to be consistently checking. This needs to be tightened up. Clouding in
water has been addressed. Getting quote on sand change out for pool equipment
this will help the clouding. Pressure washing the pool building will be
setup. Pool age – 14 or above you can be at pool by
yourself. 14 year olds can not watch be watching minors.
Sinks are loose in
bathrooms. Needs to be tightened. Brian will call to have them fixed. We need a new shower valve. Pool company will
fix shower valve.
Pool management is
moving the entrance for the pool to front entrance.
This
will tighten the security. It will help the staff with checking the passes.
ALL
IN FAVOR – Motion carried
Adding
one more table top for formal entry for the attendants.
ALL
IN FAVOR – Motion carried
VI.
Parking -Towing/booting – towing and boots
are being placed. The cars did not have passes displayed.
VII.
Car crash – Brian has spoken to the insurance
company and is working on getting
quotes
for repairs. Board would like to explore safety measures.
IX. Doggy stations -
adding 3 stations – Need to mark the spots where we want to add
them.
X. Neighborhood watch - Need
to recruit block captains. Also add to newsletter.
XI.
Overflow pipe by pool – we need to ask pool
management company about it.
Xll. Water meter – No
updates. Water is still moving.
XIIl. Financial report - ALL
in Favor to approve
Meeting
date for Thursday, July 21th 6:30pm at Cusick Company
Closed Session 7:41pm Brielle
Motioned to go to closed session. Kelly seconded.
Aging
reports
Violation
reports
Meeting Adjourn 7:55pm
HOA
Secretary - Julie VanDyke Harless
