Wednesday, October 4, 2017
July Minutes - Meeting Cancelled
There was no meeting held in July due to scheduling and not being able to meeting quorum.
June 2017 Minutes
Board of Directors Meeting Minutes August 31, 2017
I. CALL TO ORDER –
6:49PM
_X_ Brielle called meeting to order
_X_ Kelly
Seconded
|
Name
|
Attendance
|
Position on Board
|
Contact Info
|
|
|
Brielle Hoskins
|
X
|
Board
President
|
||
|
Dede Baur
|
Board Vice
President
|
|||
|
Jon Hennessy
|
Board
Treasurer
|
|||
|
Kelly Lamb
|
X
|
Member at Large
|
||
|
Julie VanDyke Harless
|
X
|
Board
Secretary
|
||
|
Brian Carlson
|
X
|
VP of
Cusick
|
||
|
|
|
|
|
|
|
Chairs
|
|
|
|
|
|
John Harless
|
|
Landscape
Committee Chair /ACC
|
|
|
|
|
|
Safety
Committee Chair
|
|
|
|
|
|
Yard of
the Month
|
|
|
|
Brielle Hoskins
Julie VanDyke Harless
|
X
X
|
Social
Committee Co Chairs
|
||
|
|
|
|
|
|
|
|
|
ACC
Committee Chair
|
|
|
|
Julie VanDyke Harless
|
X
|
Decorations
Chair
|
|
|
|
Kelly Lamb
|
X
|
Pool
Committee Chair
|
|
|
II. Quorum has been met
III. Minutes for approval
- all in favor - Motion Carried.
New Community – No
new news on neighborhood land behind us.
Pineville is having major
change. The Mill is
going to be removed finally.
Pool features – New furniture
is here and we have a new grill cover.
Pool Rules / Grill Area –
The board has supplied the forms and they are with the pool attendant.
Vending Machine for Pool –
The machine needs to be for outside. The
one we approved was for inside sadly. So
for now we have shelved the idea.
Shade & pergola area with pad extension for
pool area– All quotes have come in the selected quote with
best pricing and quality of workmanship is Island Time Home Improvements. ALL IN FAVOR - Brielle says we are on the list of jobs
however it is unknown on start date.
Sometime between now and fall for completion.
Teens – We need to find more
for the teens in our community. We would
like to add cornhole, ping pong. Also a
teen night with a special event. Also we have teens wanting an area for a
fitness course. They will be presenting
us with ideas.
Voting to purchase ping pong table and the ring
game. ALL IN
FAVOR
Jonathan is going to work on getting a Jenga game
also. ALL IN FAVOR
Julie will bring up her corn hole boards also.
Mainly overall we want
our teens to have things to do. We want
them to be engaged in a positive way to feel involved in our community. We would love create a teen board group that
meets and works on fun events to present to the HOA Board.
Family Game Night
– with help from Jeff Hollifield board likes the idea. We will work with Jeff’s schedule and pick a
night to do this event.
Umbrellas – Vote to order 3 more
for the grill area. ALL IN FAVOR
Landscaping – Big Dream
Lawns and Landscapes overall doing a good job.
Only area to work on is the cleaning of the poo stations and refill
bagging. Julie did call POP911 to get a
quote for year around poo cleaning. We are waiting on the quote.
Landscape Lighting –
We are still waiting to hear back about a maintained plan on lighting. All of the lighting looks amazing.
Vending Machine –
We are shelving until we find one that’s in our budget for outdoors.
Pelican’s – Booked for July snow
cone event. ALL IN FAVOR
Quotes for pocket park –
Project on hold until we hear from our vendor need to work on layouts and
design.
Pool Cooling System –
Working on a plan. Need someone to build.
Towing Report – Impendence
Towing is our new company. They are putting
up a new sign at front of community. Towing is in full force. Please make sure you have parking passes if
your driveway is full.
Camera update – Jonathan will
work on soon
Adding a bulletin board for pool area.
Glass in closed. ALL IN FAVOR.
V.
Financial Budget - ALL in Favor to approve
– Motion Carried
Next meeting will be July 20,
2017 Contact a board member for location. 6:30pm
Closed Session 7:50PM
Brielle Motioned to go to closed session. Kelly seconded.
Meeting Adjourn
HOA
Secretary - Julie VanDyke Harless
Friday, July 21, 2017
June 15, 2017 Minutes
Board of Directors Meeting Minutes June 15, 2017
I. CALL TO ORDER –
6:48PM
_X_ Brielle called meeting to order
_X_ Kelly Seconded
Name
|
Attendance
|
Position on Board
|
Contact Info
|
|
Brielle Hoskins
|
X
|
Board
President
|
||
Dede Baur
|
Board Vice
President
|
|||
Jon Hennessy
|
X
|
Board
Treasurer
|
||
Kelly Lamb
|
X
|
Member at Large
|
||
Julie VanDyke Harless
|
X
|
Board
Secretary
|
||
Brian Carlson
|
X
|
VP of
Cusick
|
||
Chairs
|
||||
John Harless
|
Landscape
Committee Chair /ACC
|
|||
Safety
Committee Chair
|
||||
Yard of
the Month
|
||||
Brielle Hoskins
Julie VanDyke Harless
|
X
X
|
Social
Committee Co Chairs
|
||
ACC
Committee Chair
|
||||
Julie VanDyke Harless
|
X
|
Decorations
Chair
|
||
Kelly Lamb
|
X
|
Pool
Committee Chair
|
||
II. Quorum has been met
III. Minutes for approval
- all in favor - Motion Carried.
IV. Managers Report
New Community – No
new news on neighborhood land behind us.
Pineville is having major
change. The Mill is
going to be gone.
Pool features – New furniture is
here and we have a new grill cover.
Pool Rules / Grill Area –
The board has supplied the forms and they are with the pool attendant.
Vending Machine for Pool –
The machine needs to be for outside. The
one we approved was for indoor sadly. So
for now we have shelved the idea.
Teens – We need to find more for
the teens in our community. We would like
to add cornhole, ping pong. Also a teen night
with a special event. Also we have teens wanting an area for a fitness course. They will be presenting us with ideas.
Voting to purchase ping pong table and the ring game.
ALL IN FAVOR
Jonathan is going to work on getting a Jenga game
also. ALL IN FAVOR
Julie will bring up her corn hole boards also.
Mainly overall we want
our teens to have things to do. We want them
to be engaged in a positive way to feel involved in our community. We would love create a teen board group that meets
and works on fun events to present to the HOA Board.
Family Game Night
– with help from Jeff Hollifield board likes the idea. We will work with Jeff’s schedule and pick a night
to do this event.
Umbrellas – Vote to order 3 more
for the grill area. ALL IN FAVOR
Landscaping – Big Dream
Lawns and Landscapes overall doing a good job. Only area to work on is the cleaning of the poo
stations and refill bagging. Julie did call
POO911 to get a quote for year around poo cleaning. We are waiting on the quote.
Landscape Lighting –
We are still waiting to hear back about a maintained plan on lighting. All of the lighting looks amazing.
Vending Machine –
We are shelving until we find one that’s in our budget for outdoors.
Pelican’s – Booked for July snow cone
event. ALL IN FAVOR
Quotes for pocket park and shade area for pool –
Project on hold until we hear from our vendor.
Pool Cooling System –
Working on a plan. Need someone to build.
Towing Report – Impendence Towing
is our new company. They are putting up a
new sign at front of community. Towing is in full force. Please make sure you have parking passes if your
driveway is full.
Camera update – Jonathan will
work on soon
Adding a bulletin board for pool area.
Glass in closed. ALL IN FAVOR.
V.
Financial Budget - ALL in Favor to approve
– Motion Carried
Next meeting will be July 20,
2017 Contact a board member for location. 6:30pm
Closed Session 7:50PM Brielle
Motioned to go to closed session. Jonathan seconded.
Meeting Adjourn
HOA
Secretary - Julie VanDyke Harless
Friday, May 19, 2017
April - May 2017 Minutes
May 2017 Meeting Cancelled - Rep from property manager from Cusick out of town and quorum not met. Next meeting will be in 3rd Thursday in May.
The minutes from the April meeting will need to be reviewed and approved at the June 2017 meeting. There will be no minutes for May because no meeting was held.
The minutes from the April meeting will need to be reviewed and approved at the June 2017 meeting. There will be no minutes for May because no meeting was held.
Friday, April 21, 2017
March 16, 2017 Minutes
Board of Directors Meeting Minutes March 16, 2017
I. CALL TO ORDER –
7:25PM _X_ Brielle called meeting to order
_X_ Kelly
Seconded
|
Name
|
Attendance
|
Position on Board
|
Contact Info
|
|
|
Brielle Hoskins
|
X
|
Board
President
|
||
|
Dede Baur
|
X
|
Board Vice
President
|
||
|
Jon Hennessy
|
X
|
Board
Treasurer
|
||
|
Kelly Lamb
|
X
|
Member at Large
|
||
|
Julie VanDyke Harless
|
X
|
Board
Secretary
|
||
|
Brian Carlson
|
X
|
VP of
Cusick
|
||
|
|
|
|
|
|
|
Chairs
|
|
|
|
|
|
John Harless
|
|
Landscape
Committee Chair /ACC
|
|
|
|
|
|
Safety
Committee Chair
|
|
|
|
|
|
Yard of
the Month
|
|
|
|
Brielle Hoskins
Julie VanDyke Harless
|
X
X
|
Social
Committee Co Chairs
|
||
|
|
|
|
|
|
|
|
|
ACC
Committee Chair
|
|
|
|
Julie VanDyke Harless
|
X
|
Decorations
Chair
|
|
|
|
Kelly Lamb
|
X
|
Pool
Committee Chair
|
|
|
II. Quorum has been met
III. Minutes for approval
- all in favor - Motion Carried.
IV.
Managers Report
.
V. New
Community – Drawing is being drawing up. It has not
been seen yet.
Pool features – New furniture
for grill area was ordered.
Pool Rules
/ Grill Area – Email will be sent to all board
members to review within next 24 hours.
Lawn Landscaping –
Brian is getting quotes to see if a smaller company will do better service.
Well / Irrigation - System is repaired and ready for season.
Spring letter - In process now
to come out for spring. Also dates to be set for community garage sale and
Easter egg hunt. Also pool opening dates.
Quotes for pocket park - Waiting for the vendor quotes.
Quote for completing landscape lighting -
should receive soon.
New Features – 1. Pocket
Park 2. Pool Coolers and Vending 3. Shading for Pool
Total Budget 25K to 30K - We have strong reserve for capital
projects.
Pool Grand Opening - Theme TBA – Rita’s Ice and food.
Towing Report - They dropped us, not
enough work. Brian will find a new company.
Camera update – Waiting on
quotes.
VI.
Financial Budget - ALL in Favor to approve
– Motion Carried
Next meeting will be April 20,
2017 at 10116 Single Oak Court 7PM
Closed Session 8:25PM Brielle Motioned
to go to closed session. Jonathan seconded.
Meeting Adjourn
HOA
Secretary - Julie VanDyke Harless
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