September 17, 2015

http://www.CarolinaVillageHoa.com

 

Board of Directors Meeting Minutes September  17, 2015

 

I.                     CALL TO ORDER –   6:31PM            __ Jerome called meeting to order

__ Gil Seconded

 

Name	Attendance	Position on Board		Contact Info
Jerome Bell	X		Board President	Jrm.bell@yahoo.com
Gil Lawrence	X		Board Vice President	glawrencenyc@yahoo.com
Haynes Brigman	X		Board Treasurer	hbrigman@yahoo.com
Don Cihak
Julie VanDyke Harless	X		Board Secretary	Julievandyke@aol.com
Brian Carlson	X		VP of Cusick	bcarlson@cusickcompany.com
Chairs
John Harless			Landscape Committee Chair /ACC
			Safety Committee Chair
Brielle Hoskins			Yard of the Month Chair
Brielle Hoskins Toni Graham			Social Committee Co Chairs
			ACC Committee Chair
			Decorations Chair
			Pool Committee Chair

 

II.                  READING AND APPROVAL OF MINUTES (July 16, 2015)

2 Changes updated needed -

Removal of Don as ACC Chair

Update Haynes as Treasurer

___Jerome______ made motion to approve the minutes

___ Haynes _____  seconded

              Motion carried- approved

 

 

III.                Old Business

Well repair

Complete inline filter was installed. Sprinkler heads are all fixed as well.  No leaks that we can see.

 

 Dillenger Towing Contract

Towing – Quotes some will not work for location and services required.  We will be speaking to ACE and also schedule a meeting.

 

IV.                  New Business

Key Fob / Pool Contract

PH Pools, Carolina Pool Management, Pool Professionals have been contacted for quotes. Presentation of a pool fob option / submission of 2 quotes. Discussion of different types of management styles for pool.  Lifeguard vs. monitors. Options on hours and requests of residents wanting extended hours. We still have time to weigh options before contract needs to be signed.

ACC Chair Appointment

Brian will reach out to the current ACC Board and who wants to head the ACC. Need more active members who are detail oriented and will be checking emails to work on the reviews and be responsive in a timely manner for the residential requests. Board will be appointing a new ACC Chair.

 

V.                  Treasurer Report–

Haynes has questions about Carolina Village budget forecasts for 2016.

___Jerome______made motion to accept Treasurer’s report

___Haynes______ Seconded

Motion carried- Report Approved

 

VI.                Old Business

Annual meeting set for Monday, November 9, 2015 at Bell Johnson Center

 

Cat Issues – Code enforcement city of Pineville

Homeowners have to give approval to have traps on their property.

Traps will be set out on common areas.

Beachwood – Empty lot we can’t get a response from Beachwood.

E-blast will be sent about cat issues so homeowners are aware of options and issues with cats.

 

VII.              Brian received Email from Don Cihak for his resignation from the board.

 

VIII.            Motion made by ___Jerome_____ adjourn meeting

 ___Haynes___ Seconded

Motion carried / Approved

       Meeting adjourned_ 7:44__ PM

 

Closed Session

Liens Status / Violations / Board Dispute Resolution – Follow up

 

Next meeting on Thursday, October 15, 2015 6:30pm at Cusick Company

HOA Secretary

Julie VanDyke Harless

 

 

 

August 26, 2015 Minutes

Carolina Village HOA

 

Board of Directors Meeting Minutes August 26, 2015

 I.                     CALL TO ORDER – 10:15 AM          Gil Lawrence called meeting to order

                                                            Haynes Brigman seconded

 

Name	Attendance	Position on Board		Contact Info
Jerome Bell	X		Board President	Jrm.bell@yahoo.com
Gil Lawrence	X		Board Vice President	glawrencenyc@yahoo.com
Haynes Brigman	X		Treasurer	hbrigman@yahoo.com
Don Cihak			Board Member at Large	cihakd@earthlink.net
Julie VanDyke Harless	X		Board Secretary	Julievandyke@aol.com
Brian Carlson	X		VP of Cusick	bcarlson@cusickcompany.com
Chairs
John Harless			Landscape Committee Chair /ACC
			Safety Committee Chair
Brielle Hoskins			Yard of the Month Chair
Brielle Hoskins Toni Graham			Social Committee Co Chairs
			Communications Committee Chair
			ACC Committee Chair
			Decorations Chair
			Pool Committee Chair

             II.             READING AND APPROVAL OF MINUTES (July 16, 2015)

___Haynes______ made motion to approve the minutes

___ Gil ________ seconded

              Motion carried- approved

 III.        New Business

Landscape

Brian is getting estimates on quotes for mulch for playground                      from Stefan owner of our landscape company.  Landscape is improving and shaping up.

Well pump was installed and has been paid for. Broken sprinkler head repairs needed.  Brian will be in touch with contractor on repairs.

 Contracts for 2016

Most changes for contract require 60 days notice in advance to make a change.  We need to review and be ready to file notice that we will be changing our service. Due to poor service and complaints throughout the summer we will be making changes.  Issues for the summer range from cleaning and poor staffing.  Need to hire a new company for next year need to start contacting pool companies.  Julie and John will be presenting key fob system as an option for our next pool season at the next meeting.

Empty lot

Empty lot plans to get it deeded to Carolina Village HOA.  We can make it a park with benches and trees.

Sidewalks and street repairs – update from Haynes with City of Pineville plans

Completed date on this coming Friday. Separate areas done a section at a time as the bonds come in.  February 2016 - finish the other areas on the south side.

Red Knoll

Stub street guard rail will be re-graded.  Rock and re-grading needed.  Also barrier might be able to be moved forward in the back of the neighborhood.  Haynes will look into this.

Dillenger Towing Contract

We are currently getting new quotes and want to redo our contract.  The board is seeking to find a towing company closer to Pineville.

IV.            Recurring Business

Cat issues in neighborhood. Complaints of cats sitting on top of cars and making marks.  City will start trapping cats.  Code enforcement of City of Pineville will be involved.

       

V.                  Old Business

  Fence off Dorman road short discussion of the issue

VI.                Treasurer Report–

___Jerome______made motion to accept Treasurer’s report

___Gil______ Seconded

Motion carried- Report Approved

Water bill was higher and we are looking into why. Higher bill caused by the leaks. Will prove repairs were made and seek a credit on our water bill.

VII.              Motion made by ___Gil_____ adjourn meeting

 ___Haynes___ Seconded

Motion Carried / Approved

       Meeting adjourned_ 11:19__ am

11:20 Closed Session

Liens Status / Violations / Board Dispute Resolution – Follow up

Next meeting on Thursday, September 17, 2015 6:30pm at Cusick Company

HOA Secretary

Julie VanDyke Harless