October 20, 2016 Minutes

http://www.CarolinaVillageHoa.com

Board of Directors Meeting Minutes Oct 20, 2016

 I. CALL TO ORDER –   6:03PM            _X_ Brille called meeting to order

                                          _X_ Julie Seconded

Name	Attendance	Position on Board		Contact Info
Brielle Hoskins	X	Board President		Brielle.hoskins@gmail.com
Dede Baur	Phone	Board Vice President		Dedebaur1@yahoo.com
Haynes Brigman		Board Treasurer		hbrigman@yahoo.com
Kelly Lamb	Phone	Member at Large		Lamb13505@bellsouth.net
Julie VanDyke Harless	X	Board Secretary		Julievandyke@aol.com
Brian Carlson	X	VP of Cusick		bcarlson@cusickcompany.com
Chairs
John Harless		Landscape Committee Chair /ACC
		Safety Committee Chair
		Yard of the Month
Brielle Hoskins Toni Graham		Social Committee Co Chairs
		ACC Committee Chair
Julie VanDyke Harless		Decorations Chair
Kelly Lamb		Pool Committee Chair

II.               Quorum has been met with conference call with Dede and Kelly.

III.             Minutes for approval September 1, 2016 - all in favor - Motion Carried.

IV.              Managers Report

Landscapers – Working on bids.

Monument – replace with fencing to match existing and go to length of pool.

- Motion carried.

Check was received from insurance claim. Will use the funds to do the fencing.  Fence will create a safer event location for parking lot events.

Booted – 3 cars this month. Semi truck cab repeatedly parked on street and driveway. Cusick has addressed issue resident. We had complaints from residents about the parking.  

Grill area – Proposal of $5000 budget to do concrete area and fencing. Rework the landscaping. Drawing sketch presented. – All in Favor find a contractor to do job.

VI.             Financial report - ALL in Favor to approve

VII.           Minutes for approval all in favor for Financials - all in favor - Motion Carried.

            IX.     Annual meeting date Tuesday, November 15^th 7pm.

    

              Closed Session 6:47pm Brielle Motioned to go to closed session. Julie seconded.

              Aging reports

            Violation reports

Meeting Adjourn 7:09pm

HOA Secretary - Julie VanDyke Harless

September 15, 2016 Minutes

http://www.CarolinaVillageHoa.com

Board of Directors Meeting Minutes Sept 1, 2016

 I. CALL TO ORDER –   6:38PM            _x_ Dede called meeting to order

                                         _x_ Kelly Seconded

Name	Attendance	Position on Board		Contact Info
Brielle Hoskins		Board President		Brielle.hoskins@gmail.com
Dede Baur	X	Board Vice President		Dedebaur1@yahoo.com
Haynes Brigman		Board Treasurer		hbrigman@yahoo.com
Kelly Lamb	X	Member at Large		Lamb13505@bellsouth.net
Julie VanDyke Harless	X	Board Secretary		Julievandyke@aol.com
Brian Carlson	X	VP of Cusick		bcarlson@cusickcompany.com
Chairs
John Harless		Landscape Committee Chair /ACC
		Safety Committee Chair
		Yard of the Month
Brielle Hoskins Toni Graham		Social Committee Co Chairs
		ACC Committee Chair
Julie VanDyke Harless		Decorations Chair
Kelly Lamb		Pool Committee Chair

II.               Quorum has been met

III.             Minutes for approval August 18, 2016 - all in favor - Motion Carried.

IV.              Managers Report

Landscapers – flower selections for fall.  Julie will meet with landscapers along with Brian to make the plan for fall flowers.

Getting more quotes – Providence, Smith Grounds, Barefoot Lawn care.  Quotes are way too high.

Booted - 5 cars this month.

Mats for Playground – ready for install.

Check coming from Insurance from car wreck at front of neighborhood -  When check comes – we would like to add one more for safety.

V.              New business – Oversized truck parking by resident on street. Cusick contacted the resident to discuss and booting will be done by United Towing.  Fines will also be placed. $100 fine for future parking. A hearing notice has been set. 

ALL IN FAVOR – Motion carried

VI.             Financial report - ALL in Favor to approve

VII.           Minutes for approval all in favor for Financials - all in favor - Motion Carried.

            IX.         Pool – Pool contract for 2017 has been submitted.

          It’s been a good pool year. Checking signs ins from the last 2 weeks. 

    

  Meeting date for Thursday, Oct 20^th 6:30pm at Cusick Company

              Closed Session 7:41pm Dede Motioned to go to closed session. Kelly seconded.

              Aging reports

            Violation reports

Meeting Adjourn 7:03pm

HOA Secretary - Julie VanDyke Harless

August 18, 2016 Minutes

http://www.CarolinaVillageHoa.com

Board of Directors Meeting Minutes August 18, 2016

 I. CALL TO ORDER –   6:45PM            _X_ Brielle called meeting to order

                                            _X_ Dede Seconded

Name	Attendance	Position on Board		Contact Info
Brielle Hoskins	X	Board President		Brielle.hoskins@gmail.com
Dede Baur		Board Vice President		Dedebaur1@yahoo.com
Haynes Brigman		Board Treasurer		hbrigman@yahoo.com
Kelly Lamb	X	Member at Large		Lamb13505@bellsouth.net
Julie VanDyke Harless	X	Board Secretary		Julievandyke@aol.com
Brian Carlson	X	VP of Cusick		bcarlson@cusickcompany.com
Chairs
John Harless		Landscape Committee Chair /ACC
		Safety Committee Chair
		Yard of the Month
Brielle Hoskins Toni Graham	X	Social Committee Co Chairs
		ACC Committee Chair
Julie VanDyke Harless	X	Decorations Chair
Kelly Lamb	X	Pool Committee Chair

II.               Quorum has been met

III.            Minutes for approval July 21, 2016 - all in favor - Motion Carried.

IV.             Managers Report:

            Landscaping – Waiting for fall flower selection. Quote for well repairs was too high.

            Pool cooling system & Grill area – add into budget for 2017.

            All in favor - Motion Carried.

            Add a vending machine at pool – Brielle will research.

         Pool – Extend pool hours for weekends to October 2nd. We are adding this to our contract.  We are happy with pool company’s service this year.  And we will keep this contract for 2017.  Also our pool mats are down. All in favor - Motion Carried.

        Claim from car wreck at front of community. Insurance was denied. We are turning this over to our attorney.  We don’t want to add this to our insurance.  It’s over $10,000. in damage to Carolina Village.

            All in favor for attorney to take over claim request - Motion Carried.

         Doggie stations – Placed and being used.

         Financials – All well no major changes.  August 18, 2016 all in favor for

         Financials - all in favor - Motion Carried.

                 Meeting date for Thursday, September 15^th 6:30pm at Cusick Company.

                 Closed Session 7:13pm Brielle Motioned to go to closed session. Kelly                      seconded.

              

                 Aging reports

                 Violation reports

Meeting Adjourn 7:40pm

HOA Secretary  - Julie VanDyke Harless