August 26, 2015 Minutes

Carolina Village HOA

 

Board of Directors Meeting Minutes August 26, 2015

 I.                     CALL TO ORDER – 10:15 AM          Gil Lawrence called meeting to order

                                                            Haynes Brigman seconded

 

Name	Attendance	Position on Board		Contact Info
Jerome Bell	X		Board President	Jrm.bell@yahoo.com
Gil Lawrence	X		Board Vice President	glawrencenyc@yahoo.com
Haynes Brigman	X		Treasurer	hbrigman@yahoo.com
Don Cihak			Board Member at Large	cihakd@earthlink.net
Julie VanDyke Harless	X		Board Secretary	Julievandyke@aol.com
Brian Carlson	X		VP of Cusick	bcarlson@cusickcompany.com
Chairs
John Harless			Landscape Committee Chair /ACC
			Safety Committee Chair
Brielle Hoskins			Yard of the Month Chair
Brielle Hoskins Toni Graham			Social Committee Co Chairs
			Communications Committee Chair
			ACC Committee Chair
			Decorations Chair
			Pool Committee Chair

             II.             READING AND APPROVAL OF MINUTES (July 16, 2015)

___Haynes______ made motion to approve the minutes

___ Gil ________ seconded

              Motion carried- approved

 III.        New Business

Landscape

Brian is getting estimates on quotes for mulch for playground                      from Stefan owner of our landscape company.  Landscape is improving and shaping up.

Well pump was installed and has been paid for. Broken sprinkler head repairs needed.  Brian will be in touch with contractor on repairs.

 Contracts for 2016

Most changes for contract require 60 days notice in advance to make a change.  We need to review and be ready to file notice that we will be changing our service. Due to poor service and complaints throughout the summer we will be making changes.  Issues for the summer range from cleaning and poor staffing.  Need to hire a new company for next year need to start contacting pool companies.  Julie and John will be presenting key fob system as an option for our next pool season at the next meeting.

Empty lot

Empty lot plans to get it deeded to Carolina Village HOA.  We can make it a park with benches and trees.

Sidewalks and street repairs – update from Haynes with City of Pineville plans

Completed date on this coming Friday. Separate areas done a section at a time as the bonds come in.  February 2016 - finish the other areas on the south side.

Red Knoll

Stub street guard rail will be re-graded.  Rock and re-grading needed.  Also barrier might be able to be moved forward in the back of the neighborhood.  Haynes will look into this.

Dillenger Towing Contract

We are currently getting new quotes and want to redo our contract.  The board is seeking to find a towing company closer to Pineville.

IV.            Recurring Business

Cat issues in neighborhood. Complaints of cats sitting on top of cars and making marks.  City will start trapping cats.  Code enforcement of City of Pineville will be involved.

       

V.                  Old Business

  Fence off Dorman road short discussion of the issue

VI.                Treasurer Report–

___Jerome______made motion to accept Treasurer’s report

___Gil______ Seconded

Motion carried- Report Approved

Water bill was higher and we are looking into why. Higher bill caused by the leaks. Will prove repairs were made and seek a credit on our water bill.

VII.              Motion made by ___Gil_____ adjourn meeting

 ___Haynes___ Seconded

Motion Carried / Approved

       Meeting adjourned_ 11:19__ am

11:20 Closed Session

Liens Status / Violations / Board Dispute Resolution – Follow up

Next meeting on Thursday, September 17, 2015 6:30pm at Cusick Company

HOA Secretary

Julie VanDyke Harless

 

 

 

July 16, 2015 Minutes

http://www.CarolinaVillageHoa.com

Board of Directors Meeting Minutes July 16, 2015

I.                     CALL TO ORDER – 6:11 PM             __ Jerome Bell called meeting to order

Name	Attendance	Position on Board		Contact Info
Jerome Bell	X		Board President	Jrm.bell@yahoo.com
Gil Lawrence	X		Board Vice President	glawrencenyc@yahoo.com
Haynes Brigman	X		Board Member at Large	hbrigman@yahoo.com
Don Cihak	X		Board Member at Large	cihakd@earthlink.net
Julie VanDyke Harless	X		Board Secretary	Julievandyke@aol.com
Brian Carlson	X		VP of Cusick	bcarlson@cusickcompany.com
Chairs
John Harless	X		Landscape Committee Chair /ACC
			Safety Committee Chair
Brielle Hoskins			Yard of the Month Chair
Brielle Hoskins Toni Graham			Social Committee Co Chairs
			Communications Committee Chair
Don Cihak	X		ACC Committee Chair
			Decorations Chair
			Pool Committee Chair

II.                  READING AND APPROVAL OF MINUTES (May 21, 2015)

___Haynes______ made motion to approve the minutes

___ Gil ________ seconded

              Motion carried- approved

III.                New Business

Introduction of Brian VP of Cusick – He is now taking over Maria’s position. She has moved on to another career opportunity. Brian is the longest employee at Cusick Company. The board spoke to Brian doing around table introduction of each person and their interests as to why they are part of the board.

IV.                Landscape

Landscaping concerns and issues of improvements. Trash pick- up before mowing. Brian will be meeting with them to go over our contract and do a walk through.  Jerome, Gil and Julie met with the landscaper on 2 occasions to address concerns. Front of the neighborhood is starting to look better and the weeds are getting under control.  Don will email Brian a list concerns.

a.       Respond to a Homeowner about CCR’s  – Resident will get a response. Brian will follow up.

V.                  Treasurer Report–

___Jerome______made motion to accept Treasurer’s report

___Gil______ Seconded

Motion carried- Report Approved

VI.                Protection of Security Equipment from heat - Exhaust system may be needed if we cannot relocate equipment to storage room.

VII.        Treasures Title – Appointed to Haynes Brigman by Jerome Bell. Haynes will not be listed as member at large. He will now be the treasure.  Brian will get Haynes a list of titles duties. Haynes has accepted this position.

VIII.         Repaving the community - Haynes is updating us on the repaving of the roads - The project will be starting soon.  We will be e-blasting, posting on Facebook and flyers. And the city will be doing door tags. Will be suspending towing during this time of repaving. Once project is complete by the city the towing process will start activation. Many driveways will not be usable during the construction.  The city contract will be complete by August 31, 2015.

IX.             Pool Company Meeting – Gil, Haynes and Julie speaking about our staffing issue. We will have a new pool attendant or the field supervisor Zack on staff.  Electricians were out at pool and fixed the fans and lights to be on different breakers. They were combined. Sweeping needs to be done and keeping the pool clean. Attendants should be skimming and cleaning more. Brian wants to schedule a meeting with the pool staff to tightening things up at the pool.   Pool company will be getting Brian a quote for the fans / venting system.

X.                  Motion made by ___Jerome_____ adjourn meeting

 ___Haynes___ Seconded

Motion Carried / Approved

      Meeting adjourned__7:37__ pm

7:41pm Closed Session

 Liens Status / Violations

HOA Secretary

Julie VanDyke Harless