Board of Directors Meeting Minutes
July 16, 2015
I.
CALL TO ORDER – 6:11 PM __ Jerome Bell called meeting to
order
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Name
|
Attendance
|
Position
on Board
|
Contact
Info
|
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|
Jerome Bell
|
X
|
Board President
|
||
|
Gil Lawrence
|
X
|
Board Vice President
|
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|
Haynes Brigman
|
X
|
Board Member at Large
|
||
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Don Cihak
|
X
|
Board Member at Large
|
||
|
Julie VanDyke Harless
|
X
|
Board Secretary
|
||
|
Brian Carlson
|
X
|
VP of Cusick
|
||
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|
|
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|
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|
Chairs
|
|
|
|
|
|
John Harless
|
X
|
Landscape Committee Chair /ACC
|
|
|
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Safety Committee Chair
|
|
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Brielle Hoskins
|
|
Yard of the Month Chair
|
|
|
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Brielle Hoskins
Toni Graham
|
|
Social Committee Co Chairs
|
||
|
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|
Communications Committee Chair
|
|
|
|
Don Cihak
|
X
|
ACC Committee Chair
|
|
|
|
|
|
Decorations Chair
|
|
|
|
|
|
Pool Committee Chair
|
|
|
II.
READING
AND APPROVAL OF MINUTES (May 21, 2015)
___Haynes______ made motion to approve the
minutes
___ Gil ________ seconded
Motion carried-
approved
III.
New
Business
Introduction of Brian VP of Cusick – He is
now taking over Maria’s position. She has moved on to another career
opportunity. Brian is the longest employee at Cusick Company. The board spoke
to Brian doing around table introduction of each person and their interests as
to why they are part of the board.
IV.
Landscape
Landscaping concerns and issues of
improvements. Trash pick- up before mowing. Brian will be meeting with them to
go over our contract and do a walk through.
Jerome, Gil and Julie met with the landscaper on 2 occasions to address
concerns. Front of the neighborhood is starting to look better and the weeds
are getting under control. Don will
email Brian a list concerns.
a.
Respond
to a Homeowner about CCR’s – Resident will get a response. Brian will
follow up.
V.
Treasurer
Report–
___Jerome______made motion to accept
Treasurer’s report
___Gil______ Seconded
Motion carried- Report Approved
VI.
Protection
of Security Equipment from heat - Exhaust
system may be needed if we cannot relocate equipment to storage room.
VII. Treasures
Title – Appointed to Haynes Brigman
by Jerome Bell. Haynes will not be listed as member at large. He will now be
the treasure. Brian will get Haynes a
list of titles duties. Haynes has accepted this position.
VIII. Repaving
the community - Haynes is updating us
on the repaving of the roads - The project
will be starting soon. We will be
e-blasting, posting on Facebook and flyers. And the city will be doing door tags.
Will be suspending towing during this time of repaving. Once project is
complete by the city the towing process will start activation. Many driveways
will not be usable during the construction.
The city contract will be complete by August 31, 2015.
IX. Pool
Company Meeting – Gil, Haynes and
Julie speaking about our staffing issue. We will have a new pool attendant or
the field supervisor Zack on staff.
Electricians were out at pool and fixed the fans and lights to be on
different breakers. They were combined. Sweeping needs to be done and keeping
the pool clean. Attendants should be skimming and cleaning more. Brian wants to
schedule a meeting with the pool staff to tightening things up at the
pool. Pool company will be getting
Brian a quote for the fans / venting system.
X.
Motion
made by ___Jerome_____ adjourn meeting
___Haynes___
Seconded
Motion Carried / Approved
Meeting adjourned__7:37__ pm
7:41pm Closed Session
Liens Status / Violations
HOA Secretary
Julie VanDyke Harless
