December 17, 2015 Minutes

http://www.CarolinaVillageHoa.com

Board of Directors Meeting Minutes Dec  17, 2015

I.                     CALL TO ORDER –   6:31PM            __ Haynes called meeting to order

                __ Julie Seconded

Name	Attendance	Position on Board		Contact Info
Jerome Bell	Via Phone			Jrm.bell@yahoo.com
Gil Lawrence	X			glawrencenyc@yahoo.com
Haynes Brigman	X		Board Treasurer	hbrigman@yahoo.com
Brielle Hoskins	X
Julie VanDyke Harless	X		Board Secretary	Julievandyke@aol.com
Brian Carlson	X		VP of Cusick	bcarlson@cusickcompany.com
Dede Baur Kelly Lamb	X			Dedebaur1@yahoo.com Lamb13505@bellsouth.net
Chairs
John Harless			Landscape Committee Chair /ACC
			Safety Committee Chair
Brielle Hoskins	X		Yard of the Month Chair
Brielle Hoskins Toni Graham	X		Social Committee Co Chairs
			ACC Committee Chair
			Decorations Chair
			Pool Committee Chair

II.                Towing reminder letter will be going out. New sign will be placed first of the year.

Passes will be given to new board members to issue passes to residents.

III.              Approval of the minutes with 2 changes. Changes made on terms of board members and change ACC to ARC.

IV.               Pool Contract

Carolina Pool Management is going to do a verbal presentation.  Jeff Gaeckle, Owner. 1994

Attendant Job Expectations

Door Tags

Pool Inspections

Pool Cooler

Attendant “I Will” Policy

Pool Attendant Expectations

Employee Clock in System

Motion for Carolina Pool Management for contract 2016 

made by Julie Van Dyke Harless-  2^nd Haynes – All in favor.

Mats in bathrooms suggested by Brielle – or Brian suggested a special coating. Helps prevents slips.

V.                 Landscape Contracts

Table landscaping contracts to tighten issues.

              

VI.              Election of officers – choices for officer placements made by board.

Brielle Hoskins -President

Dede Baur - Vice President

Haynes Brigman- Treasure

Kelly Lamb - Member at Large

Julie Van Dyke Harless -Secretary

APPROVED ALL IN FAVOR – Motion carried

Motion for a meet n greet with $200 budget for first of the year.

Motion made by Jerome

2^nd by Haynes.  All in favor.

VII.           Financial Report Review

Motion to approve financial report by Jerome Bell  -all in favor.

Jerome Bell Motion to close session - carried to close session

Closed session 7:49

Beachwood land (empty lot) will be deeding the land over to the HOA. They will follow upon the first of the year.

                        Closed Session

Aging report

Violation Report

Next meeting TBA

HOA Secretary

Julie Van Dyke Harless

December 7, 2015 Minutes

http://www.CarolinaVillageHoa.com

Board of Directors Meeting Minutes Dec 7, 2015

I.                     CALL TO ORDER –   6:39PM            __ Jerome called meeting to order

                __ Julie Seconded

Name	Attendance	Position on Board		Contact Info
Jerome Bell	X		Board President	Jrm.bell@yahoo.com
Gil Lawrence	X		Board Vice President	glawrencenyc@yahoo.com
Haynes Brigman	X		Board Treasurer	hbrigman@yahoo.com
Julie VanDyke Harless	X		Board Secretary	Julievandyke@aol.com
Brian Carlson	X		VP of Cusick	bcarlson@cusickcompany.com
Chairs
John Harless			Landscape Committee Chair /ACC
			Safety Committee Chair
Brielle Hoskins	X		Yard of the Month Chair
Brielle Hoskins Toni Graham			Social Committee Co Chairs
			ACC Committee Chair
			Decorations Chair
			Pool Committee Chair

II.                  Jerome asked each person from the election to speak.

  

Dede Baur

Brielle Hoskins

Kelly Lamb

A write in nomination was made by Mr. Plunkett  to vote for Rachelle Plunkett.

Each candidate spoke and introductions were made.

Each candidate spoke for 3 minutes about their experience and backgrounds.

Haynes Brigman (board member) Closed nominations 

Mrs. Pollock (non-board member) 2^nd to Close nominations

 

III.                Jereome explained the voting process. We will be voting for 3.   He has asked for  all in attendance to vote.

 Announcement of winning votes for the board by Jerome Bell

 For office Brielle Hoskins and Kelly Lamb with 2 year terms.  Dede Baur for 1 year term.

 Julie Van Dyke Harless introduced herself and answered open questions.

 Towing Contract Towing passes open forum questions.

IV.                Jerome Bell closed the meeting.

 Closed session with old and new board members

V.                  Towing Contact Selected United towing.  Letter will be sent to the residents and sign  at the front will be changed out.  Haynes Elected Jerome 2^nd All in favor.

VI.                Pool Contact

 PH Pools, Carolina Pool Management, PH Pools. Bids and contracts submitted to the board              for review.

 ARC Chair Appointment

Brian will reach out to the current ARC Board and who wants to head the ARC. Need more active members who are detail oriented and will be checking emails to work on the reviews and be responsive in a timely manner for the residential requests. Board will be appointing a new ARC Chair.

Mulch on playground will be redone by Valley Crest. Brian will book them in. All in Favor for project.

VII.              Next meeting  will be held next Thursday, Dec 17^th at Cusick 6:30pm   

              Haynes Brigman Motion to close meeting 2^nd by Kelly Lamb

HOA Secretary

Julie VanDyke Harless

October 15, 2015 Minutes

http://www.CarolinaVillageHoa.com

Board of Directors Meeting Minutes October 15, 2015

I.                     CALL TO ORDER –   6:31PM            __ Jerome called meeting to order

__ Haynes Seconded

Name	Attendance	Position on Board		Contact Info
Jerome Bell	X		Board President	Jrm.bell@yahoo.com
Gil Lawrence	x		Board Vice President	glawrencenyc@yahoo.com
Haynes Brigman	X		Board Treasurer	hbrigman@yahoo.com
Julie VanDyke Harless	X		Board Secretary	Julievandyke@aol.com
Brian Carlson	X		VP of Cusick	bcarlson@cusickcompany.com
Chairs
John Harless	X		Landscape Committee Chair /ACC
			Safety Committee Chair
Brielle Hoskins	X		Yard of the Month Chair
Brielle Hoskins Toni Graham	X		Social Committee Co Chairs
			ACC Committee Chair
			Decorations Chair
			Pool Committee Chair

II.                  Meeting called to order 6:45pm

                 ___Jerome______made motion to accept

                 ___Haynes______ Seconded

                  Motion carried- Report Approved

III.                Verification of Quorum

Quorum not met

Welcome to the meeting from Brian Carlson

IV.                Explanation of Election Process Jerome Bell

V.                  Elections – On hold until we make quorum

VI.                2016 Budget and 2016 Goals Haynes Brigman

VII.              Meeting Adjourn 6:57pm

HOA Secretary

Julie VanDyke Harless