December 17, 2015 Minutes

http://www.CarolinaVillageHoa.com

Board of Directors Meeting Minutes Dec  17, 2015

I.                     CALL TO ORDER –   6:31PM            __ Haynes called meeting to order

                __ Julie Seconded

Name	Attendance	Position on Board		Contact Info
Jerome Bell	Via Phone			Jrm.bell@yahoo.com
Gil Lawrence	X			glawrencenyc@yahoo.com
Haynes Brigman	X		Board Treasurer	hbrigman@yahoo.com
Brielle Hoskins	X
Julie VanDyke Harless	X		Board Secretary	Julievandyke@aol.com
Brian Carlson	X		VP of Cusick	bcarlson@cusickcompany.com
Dede Baur Kelly Lamb	X			Dedebaur1@yahoo.com Lamb13505@bellsouth.net
Chairs
John Harless			Landscape Committee Chair /ACC
			Safety Committee Chair
Brielle Hoskins	X		Yard of the Month Chair
Brielle Hoskins Toni Graham	X		Social Committee Co Chairs
			ACC Committee Chair
			Decorations Chair
			Pool Committee Chair

II.                Towing reminder letter will be going out. New sign will be placed first of the year.

Passes will be given to new board members to issue passes to residents.

III.              Approval of the minutes with 2 changes. Changes made on terms of board members and change ACC to ARC.

IV.               Pool Contract

Carolina Pool Management is going to do a verbal presentation.  Jeff Gaeckle, Owner. 1994

Attendant Job Expectations

Door Tags

Pool Inspections

Pool Cooler

Attendant “I Will” Policy

Pool Attendant Expectations

Employee Clock in System

Motion for Carolina Pool Management for contract 2016 

made by Julie Van Dyke Harless-  2^nd Haynes – All in favor.

Mats in bathrooms suggested by Brielle – or Brian suggested a special coating. Helps prevents slips.

V.                 Landscape Contracts

Table landscaping contracts to tighten issues.

              

VI.              Election of officers – choices for officer placements made by board.

Brielle Hoskins -President

Dede Baur - Vice President

Haynes Brigman- Treasure

Kelly Lamb - Member at Large

Julie Van Dyke Harless -Secretary

APPROVED ALL IN FAVOR – Motion carried

Motion for a meet n greet with $200 budget for first of the year.

Motion made by Jerome

2^nd by Haynes.  All in favor.

VII.           Financial Report Review

Motion to approve financial report by Jerome Bell  -all in favor.

Jerome Bell Motion to close session - carried to close session

Closed session 7:49

Beachwood land (empty lot) will be deeding the land over to the HOA. They will follow upon the first of the year.

                        Closed Session

Aging report

Violation Report

Next meeting TBA

HOA Secretary

Julie Van Dyke Harless